Administrative processes are fragmented across tools
Email, Excel, CRM, SIS — data is scattered and manual workflows generate errors and delays.
02/The challenge
Where the process breaks
01
02
80% of administrative tasks are automatable
And yet, institutions continue to mobilize qualified staff on repetitive, low-value tasks (McKinsey / WEF).
03
Lack of visibility creates bottlenecks
Without a unified dashboard, it is difficult to identify delays and inefficiencies.
Collaboration between departments is clunky
Admissions, registrar, financial services — handoffs between teams generate errors and delays.
04
Regulatory compliance is difficult to maintain at scale
GDPR, AI Act, accreditations — every process must be documented and auditable. 100% of EU/UK RFPs require it.
03/Features
The Intelligence Layer
6 capabilities, each shown the way it runs in the product. Scroll through them.
0106
Workflow Automation Engine
Automation of recurring processes — reminders, notifications, data transfers, approvals. Multi-agent coordination with configurable rules.
0206
Cross-Department Orchestration
Intelligent coordination between departments — admissions, registrar, finance, student services — with automated handoffs. SIS/CRM/LMS integration.
0306
Document & Data Processing
Automatic extraction and structuring of data from any document type. Multi-alphabet: Latin, Cyrillic, Arabic, Chinese. 10× faster processing speed.
0406
Unified Dashboard
Consolidated view of all active processes — KPIs, alerts, bottlenecks identified in real time.
0506
Audit & AI Act Compliance Automation
Automatic generation of audit logs, compliance reports, and regulatory documentation. 6 AI Act pillars covered, external audit completed. 100% EU/UK RFP compliant.
0606
API & System Integration
Connection to your existing ecosystem — SIS, CRM, LMS, financial tools — via REST API or native connectors. Layer 3 Workflow Orchestration with configurable rules.
01/06Workflow Automation Engine
04/How It Works
End-to-End Process
- 01
Process mapping
Identification and mapping of processes to automate with your teams.
- 02
Configuration
Configuration of workflows, business rules, and automation triggers — without code.
- 03
Integration
Connection to existing systems via API. Data flows automatically between tools.
- 04
Automation
Processes run automatically. Exceptions are escalated for human review.
- 05
Monitoring & optimization
Real-time performance monitoring. Network effects: every client improves the models for everyone.
05/Benefits
Proven Results
Measured
80%
Of administrative tasks are automatable (McKinsey / WEF)
Time to process the same batch
Faster processing speed vs manual data entry
Time to go live
weeks
Average implementation time vs 12-18 months for competitors
- Elimination of data entry errors and inconsistencies between systems
- GDPR and AI Act compliance maintained automatically at every step
- Improved cross-department collaboration through smooth, traceable handoffs
06/Case Study
Typical Workflow
Request Intake
Students or staff submit requests through structured forms with required documentation.
Initial Assessment
Requests are categorized and checked for completeness. Missing items are flagged.
Routing & Assignment
Requests are routed to appropriate reviewers based on type and criteria.
Review & Decision
Reviewers assess requests with all relevant context and make decisions.
Communication & Logging
Decisions are communicated and logged with full documentation.
07/Human in the loop
AI prepares. People decide.
What Is Automated
- ✓Form validation and completeness checking
- ✓Request routing and assignment
- ✓Status tracking and notifications
- ✓Deadline monitoring
- ✓Documentation compilation
What Remains Human
- All substantive decisions
- Policy interpretation
- Exception approval
- Appeal adjudication
- Sensitive case handling
Audit trail
Outputs & Auditability
Output 01 ■ logged
Request Records
Complete history of each request with decisions and rationale.
Output 02 ■ logged
Process Analytics
Insights into request volumes, processing times, and outcomes.
Output 03 ■ logged
Trend Reports
Patterns in requests to inform policy and resource allocation.
Next / 01
Admissions & Lead Scoring