0
Of administrative tasks are automatable (McKinsey / WEF)
Internal Workflows
Streamline Your Institution's Internal Processes with AI
Automate repetitive tasks, connect your systems, and free your teams for high-value work.
Evaluation Method
Match Values
Check whether a specific value matches across two documents or fields.
Example: Verify if the student's name matches on their ID card and certificate.
Open Questions
Evaluate a response or document based on open criteria.
Example: Assess the clarity and coherence of an essay against an evaluation rubric.
Technical Skill – Tool – Industry
Identify specific technical skills, tools, or industry sectors in a document.
Example: Check if a CV mentions Python programming and data.
Evaluate Experience
Assess the duration of professional or academic experience in a specific field.
Example: Verify if the candidate has at least 3 years of experience in management.
Extraction/Calculation of Average
Extract or calculate a candidate's average score from test reports, transcripts, etc.
English Proficiency Analysis
Analyze the candidate's English level based on a video or interview.
Cheating Detection
Detect attempts of cheating in videos or interviews.
Example: Identify if the candidate frequently looks off-screen to ...
Visual Analysis
Analyze a document to extract specific visual elements.
Example: Detect an official stamp or a signature.
The Challenge
Administrative processes are fragmented across tools
Email, Excel, CRM, SIS — data is scattered and manual workflows generate errors and delays.
80% of administrative tasks are automatable
And yet, institutions continue to mobilize qualified staff on repetitive, low-value tasks (McKinsey / WEF).
Lack of visibility creates bottlenecks
Without a unified dashboard, it is difficult to identify delays and inefficiencies.
La collaboration entre services est peu fluide
Admissions, registrar, financial services — handoffs between teams generate errors and delays.
Regulatory compliance is difficult to maintain at scale
GDPR, AI Act, accreditations — every process must be documented and auditable. 100% of EU/UK RFPs require it.
Administrative processes are fragmented across tools
Email, Excel, CRM, SIS — data is scattered and manual workflows generate errors and delays.
80% of administrative tasks are automatable
And yet, institutions continue to mobilize qualified staff on repetitive, low-value tasks (McKinsey / WEF).
Lack of visibility creates bottlenecks
Without a unified dashboard, it is difficult to identify delays and inefficiencies.
La collaboration entre services est peu fluide
Admissions, registrar, financial services — handoffs between teams generate errors and delays.
Regulatory compliance is difficult to maintain at scale
GDPR, AI Act, accreditations — every process must be documented and auditable. 100% of EU/UK RFPs require it.
Features
The Intelligence Layer
Workflow Automation Engine
Automation of recurring processes — reminders, notifications, data transfers, approvals. Multi-agent coordination with configurable rules.
Cross-Department Orchestration
Intelligent coordination between departments — admissions, registrar, finance, career — with automated handoffs. SIS/CRM/LMS integration.
Document & Data Processing
Automatic extraction and structuring of data from any document type. Multi-alphabet: Latin, Cyrillic, Arabic, Chinese. 10× faster processing speed.
Unified Dashboard
Consolidated view of all active processes — KPIs, alerts, bottlenecks identified in real time.
Audit & AI Act Compliance Automation
Automatic generation of audit logs, compliance reports, and regulatory documentation. 6 AI Act pillars covered, external audit completed. 100% EU/UK RFP compliant.
API & System Integration
Connection to your existing ecosystem — SIS, CRM, LMS, financial tools — via REST API or native connectors. Layer 3 Workflow Orchestration with configurable rules.
How It Works
End-to-End Process
1
Process mapping
Identification and mapping of processes to automate with your teams.
2
Configuration
Configuration of workflows, business rules, and automation triggers — without code.
3
Integration
Connection to existing systems via API. Data flows automatically between tools.
4
Automation
Processes run automatically. Exceptions are escalated for human review.
5
Monitoring & optimization
Real-time performance monitoring. Network effects: every client improves the models for everyone.
Process mapping
Identification and mapping of processes to automate with your teams.
Configuration
Configuration of workflows, business rules, and automation triggers — without code.
Integration
Connection to existing systems via API. Data flows automatically between tools.
Automation
Processes run automatically. Exceptions are escalated for human review.
Monitoring & optimization
Real-time performance monitoring. Network effects: every client improves the models for everyone.
Benefits
Proven Results
0x
Faster processing speed vs manual data entry
6-8 Weeks
Average implementation time vs 12-18 months for competitors
Elimination of data entry errors and inconsistencies between systems
GDPR and AI Act compliance maintained automatically at every step
Improved cross-department collaboration through smooth, traceable handoffs
Case Study
Typical Workflow
1 — Request Intake
Students or staff submit requests through structured forms with required documentation.
2 — Initial Assessment
Requests are categorized and checked for completeness. Missing items are flagged.
3 — Routing & Assignment
Requests are routed to appropriate reviewers based on type and criteria.
4 — Review & Decision
Reviewers assess requests with all relevant context and make decisions.
5 — Communication & Logging
Decisions are communicated and logged with full documentation.
What Is Automated
- Form validation and completeness checking
- Request routing and assignment
- Status tracking and notifications
- Deadline monitoring
- Documentation compilation
What Remains Human
- All substantive decisions
- Policy interpretation
- Exception approval
- Appeal adjudication
- Sensitive case handling
Outputs & Auditability
Request Records
Complete history of each request with decisions and rationale.
Process Analytics
Insights into request volumes, processing times, and outcomes.
Trend Reports
Patterns in requests to inform policy and resource allocation.